K4Issue of results to universities and admission centres

A university, college or admissions centre may require evidence of a candidate’s results directly from the IB. On request, the results for a candidate will be sent directly to the institution in electronic or paper format (a transcript of grades).

Requests for this service must be submitted on IBIS using the Request for results service form according to the deadlines below.

Universities in:	Deadline for May session	Deadline for November session
Australia and New Zealand	15 October (after May)	15 October (before November)
Canada and the United States of America (USA)	1 July	1 January*
All other countries	1 May	1 November

* For candidates applying to universities in Canada or the USA from a November examination session, the latest arrival date refers to the January following the session.

No more than six institutions worldwide can be selected on the request form, regardless of whether the results are sent in electronic or paper format. An admissions centre counts as one request. Of these six, no more than three institutions can be selected from Canada and the USA (of which only one university from the USA can be selected).

If an admissions centre is processing a candidate’s university application, complete one request only for the admissions centre; do not submit a request for each university. For example, if a candidate is applying to several universities in the United Kingdom, only one request to the Universities and Colleges Admissions Service (UCAS) is required. When submitting a request for UCAS, please ensure that you include the nine-digit application number. This is mandatory for requests for UCAS.

To ensure that all requests have been logged correctly, make use of the summaries facility that enables you to check your entries by candidate or by institution.

For any additional requests, or if the deadline for requesting the results service has passed, contact the appropriate IB office using the following email addresses.

Universities in Canada and the USA	transcripts.ibna@ibo.org
All other countries	transcripts.row@ibo.org

Requests must be submitted on IBIS before the close of an examination session on 15 September for a May session and 15 March for a November session. (However, there is an exception for requests to universities in Australia and New Zealand, for which the deadline is 15 October.) For each candidate the first six requests will be accepted without a charge. For any additional requests a fee will be charged according to the scale of fees in section F.

After the deadline a fee will be charged for each additional request that is submitted, regardless of whether any previous requests have been made on behalf of the candidate.